Email Client Configuration | OS X Mail.app | Outlook 2013 | Thunderbird 31 | iPhone/iPad

Outlook 2013 (Windows)

Outlook is part of Microsoft Office. This document is tailored for Office 2012 and has been tested on Windows 7 and 8.1.

Quick Summary

  • Click "Manual setup or additional server types"!
  • Click "POP or IMAP"

"Add Account" window

  • "Your name" - First Last
  • "Email address" - your current 'From/Reply' address, e.g. firstlast@biology.utah.edu, whatever address correspondents use to reach you now can continue to be used here
  • "Account Type" - IMAP or POP3 (Use IMAP unless you have a good reason to use POP3)
  • "Incoming mail server" - biomail.biology.utah.edu
  • "Outgoing mail server (SMTP)" - biomail.biology.utah.edu
  • "User Name" - the username for connection to your account, possibly a shorter form of your name
  • "Password" - secret
  • "Remember Password" - YES if your own computer, NO if shared computer
  • "Require logon using Secure Password Authentication (SPA)" - NO
  • Click More settings

"Internet E-mail Settings" window - "Outgoing Server" tab

  • "My outgoing server (SMTP) requires authentication" - YES
  • "Use same settings as my incoming mail server" - YES

"Internet E-mail Settings" window - "Advanced" tab

IMAP

  • (Incoming and outgoing) - "Use the following type of encrypted connection" - TLS

POP3

  • Incoming - "This server requires an encrypted connection (SSL)" - YES
  • Outgoing - "Use the following type of encrypted connection" - TLS

Step by Step Instructions

Step 1 - How to get to the settings

First time launching Outlook

When you open Outlook for the first time it will automatically start the process of creating an account.

Adding a second account using Outlook

If you've already got Outlook configured with an account, you can add an account by clicking on the "File" menu.

Select "Info" on the left, then "+ Add Account".

If you see this then click "Yes" and then "Next".

Step 2 Add a Mail Account

Click "Manual setup or additional server types" at the bottom of the window and then "Next".

Click "POP or IMAP" and then click the "Next" button.

Enter your name and email account. Use IMAP unless you have a good reason to use POP3. Enter biomail.biology.utah.edu for the incoming and outgoing mail server. Enter your username and password. If you are on a computer that only you use then check "Remember password." Do not check "Secure Password Authentication (SPA)."

It should look like these snapshots.

IMAP

POP3

Click "More settings..." button near the bottom right of the window.

In the "Internet E-mail Settings" window click the "Outgoing Server" tab. Check "My outgoing server (SMTP) requires authentication". Then click "Use same settings as my incoming mail server."

In the "Internet E-mail Settings" window click the "Advanced" tab.

IMAP

Click the 2 popups labeled "Use the following type of encrypted connection" and change them to "TLS". Change the field labeled "Outgoing server (SMTP)" to 587. Make sure the settings are correct (sometimes Outlook will change them). Click the "OK" button.

POP3

Click "My outgoing server (SMTP) requires authentication" and click the popup labeled "Use the following type of encrypted connection" and change it to "TLS". Change the field labeled "Outgoing server (SMTP)" to "587". Make sure the settings are correct (sometimes Outlook will change them). Click the "OK" button.

At the bottom of the "Add Account" window click the "Next" button.

Step 3 Verify Certificate

You should see a dialog box titled "Internet Security Warning." Click "Yes."

Step 4 Test message

You will see a dialog box titled "Test Account Settings."

If everything worked correctly you will see this. You can just click "Finish" and you are done.

You are done. You should get the test message in your Inbox.